Be a Breakfast Champion
Bring your friends, family, and colleagues together at the Foundations of Science Breakfast
Each year, Pacific Science Center hosts a springtime Breakfast to hear from our community leaders, program participants, and insightful speakers. Tables fill the room and we bring favorite PSC hands on activities to you. Where else can you inflate a pig’s lung, put on VR goggles, and learn about the solar system before breakfast?! As our primary fundraiser for the Science Center, Breakfast is an opportunity for community members to be part of inspiring the next generation of innovators in Seattle.
By becoming a Breakfast Champion for the Science Center, you can bring your friends, family, and colleagues together to support the Science Center in a very fun and specific way!
The primary responsibility of Breakfast Champions are to invite guests to the Foundations of Science Breakfast – and many have a great time hosting the table and thanking their guests. You can also share the table with a friend or colleague. Either way, there is no cost for the event to you or to your guests, but there is the expectation that guests will give a minimum donation of $300 to support Pacific Science Center.
Breakfast Champion Commitment
What does it mean to be a Breakfast Champion?
- Breakfast Champions commit to filling a table of 10 (nine guests and yourself).
- Alternatively, Breakfast Champions can commit to filling half a table (four guests and yourself). The Science Center can match you with another Champion, or you may recruit one yourself. The result is a table of eight guests and two Champions.
- Invite your friends and family to be part of inspiring the next generation of innovator at a wonderful breakfast and encourage them to plan to make a gift of $300 or more to Pacific Science Center at the event.
How to sign up as a Breakfast Champion
- Secure your table or half table by emailing Sarah Szabo at firstname.lastname@example.org
Now that I am registered as a Breakfast Champion, what do I do next?
- Once you are registered as a Breakfast Champion, you’ll receive a confirmation email.
- Starting in January 2020 we will send regular Breakfast Champion updates with all the materials you need to invite your guests, remind, and thank them. You may tailor and use these materials, or you may create your own.
- To help you get started, you will find the online Breakfast Champion Toolkit below, with all the information, tools, and templates you need to be successful in your role as a Breakfast Champion.
Do you know a company that would be interested in sponsoring this year’s Breakfast?
- If so, we would love to hear from you! Contact Amy Zarlengo, Director of Corporate & Foundation Relations, AZarlengo@pacsci.org, to strategize before reaching out.
Who to invite?
Put together a list of people, you’d like to invite and think about their giving capacity since the Foundations of Science Breakfast is ultimately a fundraising event.
Think of all your circles — your friends who have enjoyed Pacific Science Center over the years, just like you; your family; your neighbors; your co-workers; your clients; members of your professional association; your dentist, doctor, your children’s dentist and doctor, current/past members of your neighborhood parenting group or pre-school co-op/ daycare.
Download a helpful Guest Brainstorming Tool.
When and How to invite?
NOW is the time to send out Save The Dates emails/cards/evites. Here is a Save The Date Email template.
It is best to start sending out invitations and getting firm commitments in February 2020, as your guest list is due on April 8.
Feel free to use any media you feel comfortable with to invite your table guests. Some Breakfast Champions send out emails, do phone calls, or even create an event in and use Facebook. Obviously a combination of these would work great! Some Breakfast Champions send out an Evite – super easy, saves time and can be pretty cute; and it takes just minutes to create your own invitation. Or how about the good old handwritten ‘Holiday or New Year Card’? Most people need more than one reminder to get them to commit to something.
What to say in the invitation?
Whether you’re recruiting 5 guests or 10, Pacific Science Center wants the process to be as easy as possible for you. That’s why we have put together some sample texts that you can copy, paste and tailor as you see fit. Please check our Templates for Breakfast Champions page where you can find some invitation text samples.
How many people will fit at my table?
Each table can be set for a total of ten people. But even once you have reached your guest goal, don’t stop inviting and recruiting more guests! There always will be last minute changes and one or more of your guests have sick children or other things come up. And if your guests should be a reliable bunch, we always can upgrade your table to a full, one and a half or even two tables. So never stop spreading the word about the Foundations of Science Breakfast.
What if I have more than ten guests?
Thank you – that’s fantastic! We will work to seat your additional guests at a nearby table.
How much does it cost?
There is no admission charge to attend the Foundations of Science Breakfast. Guests are asked to make a minimum contribution of $300 at the event. Breakfast Champions are encouraged to pledge their support in advance of the event through the Challenge Pool. The combined support of Breakfast Champions, the Event Committee, and Pacific Science Center’s Board of Directors will be leveraged to encourage full participation from all guests in attendance.
Am I responsible for raising a specific amount of money?
No. Every dollar makes an impact and is essential to furthering our mission. We recommend that Breakfast Champions let their guests know ahead of time about the ask and suggested minimum donation of $300. To help your guests decide the level of their contribution, you may choose to share the level of your personal commitment or create a personal table goal.
Set a table goal and make it public
You know how important goal setting is in life! Goals make things happen. We invite you to set a goal for your Breakfast Table. Think about what you would like to raise and then invite your friends to help you reach that goal.
To give you some perspective: Last year’s table average was $3,397 and our goal this year is to raise $905,000 on April 29. Here are some numbers that might be helpful when considering setting your goal:
$6,000 (avg per guest: $600) – Provides 100 Family Access Memberships to local families on public assistance.
$4,500 (avg per guest: $450) – Funds the cost of ten scholarships for youth from low-income families to Camps for Curious Minds.
$2,800 (avg per guest: $280) – Funds the cost of two full days of interactive Science On Wheels programming to an underserved school.
Persistence vs. Pestering
While asking your friends to help you in supporting the Science Center, you risk receiving a ‘no-not this time’ or ‘I’d love to, but…’ or maybe no response at all. And we know that this is not an easy spot to be in. You might even be worried that you will be pestering your friends. But here’s the thing. You are NOT pestering your friends, you are giving them an opportunity to give back to an organization that is meaningful to you and your family. We’d like to encourage you to be persistent (that is not pestering).
So what does persistence look like? Past Champions have told us that a three step approach generally works best: sending one invitation (mail or email), following up with an email, and following up with a phone call (or voice message). Check out the templates section for suggested language you can use.
Gifts in Lieu of Attendance: What to say when your guests say 'thanks, but no thanks'?
Just because your guests can’t join you at the Foundations of Science Breakfast, doesn’t mean that they can’t or don’t want to support the Science Center or you in reaching your table goal! But people need to be reminded. All gifts, small or large, make a big impact for PSC.
On our Templates for Breakfast Champions page you will find a template text that you can tailor and use to invite gifts in Lieu of attendance.
Breakfast Challenge Pool
The combined support of Breakfast Champions, the Host Committee, and Pacific Science Center’s Board of Directors will be leveraged to encourage our guests to stretch their giving and think BIG! Any amount that you would like to pledge in advance of the event can be counted towards the challenge pool. You can use your Challenge Pool contribution to match the gifts of guests at your table as well as gifts in lieu of attendance. With a $905,000 goal this year, participation in the Challenge Pool by Breakfast Champions is essential to our success.
Let’s be honest – we’ve all blown it once or twice and pulled a no-show for something. To keep the Foundations of Science Breakfast front of mind for guests, the Science Center will send all registered attendees frequent e-reminders including directions and parking information.
But it is always helpful to be reminded from various places – and you do have the relationship! Some Breakfast Champions use email reminders to virtually “introduce” their guests to each other so that everybody knows who to expect and to look forward to. On our email templates page we have Sample Guest Reminders. In addition, we encourage you to call your guests one or two days before the Foundations of Science Breakfast.